Kentucky Career 
Development Association

KCDA By-Laws


May 15, 2015

 

 

ARTICLE I

NAME, AFFILIATION, MISSION

 

Section 1.  Name. The name of the organization shall be the Kentucky Career Development Association (hereafter referred to as KCDA).

 

Section 2.  Affiliation.  KCDA is a division of the Kentucky Counseling Association (hereafter referred to as KCA) and the National Career Development Association (hereafter referred to as NCDA), and shall be subject to those  provisions of KCA and NCDA Bylaws which apply to divisions.

 

Section 3.  Mission.  The mission of KCDA is to promote the career development of all people over the life span.

 

ARTICLE II

MEMBERSHIP

 

Section 1.  Categories of Membership. There will be four types of individual membership:

                  Professional, regular, retired, and student.

 

Section 2.   Qualifications for Membership. The following requirements must be met to qualify for the following categories of membership:

    
A. Professional Members. Professional membership in KCDA is available to anyone in the state who is a professional member of NCDA.


B. Regular Members.  Career Specialists who do not meet the requirements for professional membership in NCDA are eligible for regular membership in KCDA.

 

C. Retired Members. Any regular, professional, or life member who has been a member of KCDA may, upon retirement (reaching age 65), apply for retired membership status.  Retired members shall retain all rights and privileges in KCDA and be exempt from paying dues or assessments.

 

D. Student Members.  Students enrolled in programs preparing them for counseling and other career development areas are eligible to become student members of KCDA.

 

Section 3.  Dues. Dues for members of KCDA shall be payable annually. Any change in the annual dues will be subject to approval by a majority of voting members of KCDA present at the annual meeting. The KCDA Board shall propose updates or adjustments on membership fees and membership fee increases shall be voted on by the membership. 

 

Section 4.  Vote. All members of KCDA current with dues payment shall have one vote in elections amendments to these Bylaws and on motions put before the membership.


ARTICLE III

KCDA OFFICERS, MEMBER(S) OF KCA BOARD OF DIRECTORS,

AND REPRESENTATIVE(S) TO NCDA DELEGATE ASSEMBLY

 

Section 1.  Officers and Terms of Office.


A.    The Executive Committee of KCDA shall be the President, President-Elect, the immediate Past-President, the Secretary and the Treasurer.B.     The KCDA Board shall be comprised of the Executive Committee and the established Special Interest Groups chairs.

C.     All Officers shall be professional or regular members of KCDA and elected by the individual members. The President, Past President, and President-Elect shall serve one-year terms or until their successors are elected. The Secretary and Treasurer shall serve two-year terms or until successors are elected.

D.    The President-Elect shall automatically become President of KCDA one year after the commencement of her/his term of office as President-Elect, or upon the death, resignation, or any other reason the office is vacated by the President.

E.     An elected officer shall not be a candidate to succeed self in the same office, except that a President-Elect succeeding to the office of the President shall serve full term as President in addition to serving whatever may remain of the unexpired term of the office vacated by the President.

F.      The President shall be ineligible to serve again as President-Elect or President for a period of five years following previous service in either office. The Secretary and Treasurer shall become eligible for the office again after a one-year lapse in the continuity of office.

G.    The term of office for any elected officer of KCDA shall commence on July 1 of the calendar year in which they were elected.

H.    Upon the vacancy of office by the KCDA President-Elect, Secretary, or Treasurer, the President shall appoint a successor to serve the unexpired term, when necessity dictates.

I.       The KCDA President shall serve on the KCA Board of Directors and be the representative to the NCDA Delegate Assembly. If a replacement is needed, the President-Elect, the immediate Past-President, the Secretary or Treasurer is to be considered in that order.

  

Section 2.  Functions of the Officers

A.   President. The President shall

1.      Provide leadership in the achievement of the purposes of KCDA;

2.      Preside at KCDA meetings, Executive Committee meetings and KCDA Board meetings;

3.      Appoint the chairperson of all KCDA committees unless otherwise specified in these bylaws or in the motion establishing the committee;

4.      Serve ex-officio on all KCDA committees;

5.      Represent KCDA on the KCA Board of Directors;

6.      Serve as a representative to the NCDA Delegate Assembly;

7.      Carry out other duties and responsibilities as may be prescribed in the Bylaws of KCA and NCDA as state division president.

 

B.   President-Elect. The President-Elect shall


1.      Perform the duties of the President in the absence or incapacity of the President;
2.      Serve as a member of the Executive Committee of KCDA;
3.      Serve as a second representative to the NCDA Delegate Assembly when KCDA is entitled to such representation in accord with the NCDA bylaws;

4.      Serve as the Program Chairperson for the year of tenure as President-Elect;
5.      Carry out other duties and responsibilities as may be assigned by the KCDA Executive Committee.

 

C.  Past-President. The Past-President shall


1.      Serve as a member of the KCDA Executive Committee;
2.      Serve as a chairperson of the KCDA Nominations and Elections Committee;
3.      Collect and count all election ballots.

 

D.  Secretary. The Secretary shall


1.      Keep a record of the proceedings of the KCDA Board Meetings, organizational; meetings, and the KCDA annual business meeting;
2.      Serve as a member of the Executive Committee of KCDA;

3.      Serve as the Parliamentarian of KCDA.
 

E.  Treasurer. The Treasurer shall


1.      Follow accepted procedures, as approved by the KCDA Board, for handling funds of KCDA;
2.      Serve as a member of the Executive Committee of KCDA;
3.      Be responsible for receiving dues and other funds, and the expenditure of funds in accordance with the directives established by the Executive Committee;
4.      Recommend to the KCDA Board any needed modifications in procedures for managing the fiscal affairs of KCDA;
5.      Serve as the chairperson of the Membership Committee for the two year tenure of office.

 

F.   NCDA Delegate Assembly Representative.


1.      The KCDA representative to the NCDA Delegate Assembly shall attend and serve as prescribed by the NCDA bylaws.

 

Section 3:  Special Interest Groups (SIG)


A.    SIG Definition.  SIG are intended to be a networking resource and advocacy group for career specialists working in a capacity related to career development.  Activities of all SIG shall be reported at KCDA Board meetings by their respective chairs.  Individuals may participate in more than one SIG.  When meeting, SIGs shall follow Roberts Rules of Order. B.     SIG Chairs.  SIG chair positions shall be created and filled to serve on the KCDA Board. For each SIG, one chair shall be chosen from among that constituency, by a majority vote of  the KCDA membership, at the annual meeting.  All SIG chairs shall serve two-year terms and may be reelected.  Individuals may only chair one SIG at a time.  Established SIG are: 1.      Communications Officer
2.      Two year Colleges
3.      Four year Colleges
4.      Private Practices
5.      Business/Industry
6.      K-12 School Counselors
7.      Graduate Student

 

C.  SIG Chair Vacancies.  When vacancies occur in SIG chair positions, the KCDA President shall appoint a replacement to serve the remainder of the vacant term.

 

D.  Additional SIG.  The KCDA President shall have the power and authority to create additional SIG and appoint a chair for each.  These SIGs and SIG chairs shall be have all powers and authority as listed in these Bylaws until the next annual meeting.  Alternately, a member of the KCDA Board may propose a new SIG, and to be established must receive the majority vote of the KCDA Board.  To become permanent, SIGs created under Article III, Section 3.4 must be added to Article III, Section 3.2, via the amendment process.

 

ARTICLE IV

COMMITTEES

Section 1. Membership Committee


A.    Committee Membership.  This committee shall consist of the Treasurer as chair and three members appointed by the chair.


B.     Committee Duties

1.   This committee shall be responsible to assist in the maintenance of records of membership and to provide leadership in recruitment of new members to KCDA.

2.   This committee shall encourage KCDA members to join and become active in NCDA.


C.     Committee Terms.  Membership Committee appointees shall serve for one or two years at the discretion of the chair. If any of these persons are unable to serve, the vacancy will be filled with another member appointed by the chair.

 

Section 2.  Nomination and Election Committee

A. Committee Membership.  The Past-President of KCDA chairs the nominating committee and appoints up to three members, current in dues payment, to the committee with approval of the board. 

 

B. Nominations.  The Nominations and Elections Committee solicits nominations and presents a slate of officers to the membership for consideration 30 days prior to elections. Nominations from the floor will be accepted at the time of the election.

 

C. Elections.  The Executive Officers and Board Members are elected at the KCDA annual business meeting, which shall be established by the KCDA Board and shall not be later than June 1.  Elections may be held by e-mailed ballots, or by other method designated by the KCDA Board and announced to the full KCDA membership not less than 30 days in advance.

 

Section 3.   Ad-Hoc Committees

A.    The President shall have the power and authority to name additional committees and their chairs, with approval of a majority of the KCDA Board. These committees and their chairs shall be have all powers and authority as listed in these Bylaws until the next annual meeting.  To become permanent, these committees must be added to Article IV of these Bylaws, via the amendment process. 

  

ARTICLE V

MEETING OF THE MEMBERSHIP

 

Section 1.  Scheduled Annual Meeting. 

A.  The regularly scheduled annual meeting shall be held at least 30 days prior to June 30.

 

Section 2.  Other Meetings

A.  KCDA may hold other meetings at a time and place decided by the KCDA Board, which shall give written, or e-mail, notice thereof to the membership no less than thirty (30) days prior to the meeting date. The notice of the meeting shall state the purpose of the meeting.   

 

ARTICLE VI

BUSINESS AFFAIRS OF THE ASSOCIATION

 

Section 1.  Association Year

A.   KCDA’s official and fiscal year shall be July 1 through June 30.

 

Section 2.  Property of the Association

A.    In the event the Association should be dissolved, none of its property shall be distributed to any of the members. Instead, all of its property shall be transferred to such organization or organizations as the KCDA Board shall determine to have purposes and activities most nearly consonant with those of the Association.

  

ARTICLE VII

AMENDMENTS

 Section 1.  Amendments


A.       Vote.  These Bylaws may be amended from time to time by majority vote of the membership of KCDA current with dues payment.
 
B.        Submission.  Proposed amendments may be presented by an individual voting member, current with dues payment, of KCDA.

D.       Adoption.  A proposed amendment shall be considered adopted if approved by a majority of the voting members of KCDA who are present at the regularly scheduled annual meeting, or who return their ballot to the KCDA Executive Committee by the annual meeting.


C.        Proposal.  A proposed amendment must be submitted to the KCDA Board at least 120 days prior to the regularly scheduled annual meeting, in writing. Proposed amendments shall be reviewed and published in writing to the membership at least 30 days prior to the regularly scheduled annual meeting.

ARTICLE VIII

RULES OF ORDER

Section 1.  Rules of Order


A.       Order.  Robert’s Rules of Order, as currently revised, shall govern the proceedings of KCDA and its committees and boards, unless otherwise specified in these Bylaws.
 
B.        Quorum.  Quorum of the KCDA membership is 51 percent of all KCDA members current with dues payment. 
 
C.        Laws.  KCDA shall operate under the laws and procedures of the Commonwealth of Kentucky.

 

ARTICLE IX

IMPEACHMENT

 

Section 1.  Grounds for Impeachment

A.  All elected or appointed officers, SIG chairs and committee chairs are subject to impeachment and removal from office for mis-, mal- or nonfeasance of office, engaging in unlawful conduct, or engaging in unethical behavior as defined by the NCDA Code of Ethics. 

 

Section 2.  Charges

A.  Charges against elected or appointed officers, SIG chairs and committee chairs (“respondent”) may be brought by any member of KCDA (“claimant”).  Charges must be in writing (via letter or e-mail) and submitted to the highest ranking Executive Committee member not being charged.  Once charges are brought, the respondent shall be informed promptly and provided copies of the written charge. 

 

Section 3.  Procedures


A.    The highest ranking Executive Committee member not charged shall chair the impeachment meeting (held at the next regularly scheduled KCDA Board meeting after charges have been submitted).  The KCDA Board (excluding the respondent and claimant) shall adjudicate charges.  The claimant shall present his/her information and evidence to the KCDA Board.  The respondent shall have an opportunity to respond to the charges and present evidence.  Once all information is presented, the KCDA Board shall convene in private, excluding the respondent and claimant.   
 
B.     Two thirds of all filled KCDA Board positions (excluding the respondent and claimant),  voting in favor of impeachment shall be necessary for the imposition of penalties.  Notice of the decision shall be sent to both parties, in writing, by the presiding officer.  Records of the KCDA Board’s deliberations shall be retained by the KCDA Secretary and be kept confidential. 

Section 4.  Penalties

A.  Penalties for impeachment may include: removal from office, expulsion from KCDA membership (either for a specified period or permanently), and/or being barred from holding KCDA office ever again.  Restitution for financial misconduct against KCDA may be imposed if the respondent was impeached on those grounds (including theft of property).  The KCDA Board may, by majority vote, instigate legal proceedings in all cases involving money or property of KCDA.

 

 

Revised June 13, 1995

April 13, 2000

April 28, 2011

June 24, 2013

June 13, 2014

May 15, 2015


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